Paper Formatting Instructions

DGO 2018 Submission Formatting Instructions

All submissions to the conference should be prepared in the ACM format (sigconf format) that is described below. This include research papers, management papers, posters, tutorials, demonstrations, and workshops. The page limits for the different submission types are listed at the end of this document. Based on past experience with ACM formatting, we advise authors to first prepare their paper using a word processor and then format the final document using a LaTeX editor to create the .pdf in the correct ACM format. While ACM has templates for MS Word (ACM proceedings template), many authors have had significant problems in the past using them to format their documents.

Please keep in mind that all accepted submissions (with exception of doctoral colloquium) will be included in the ACM proceedings and that the proceedings are copyrighted by ACM.

Writing the paper and then formatting the content into LaTeX does take longer. However, the final results are better in regards to formatting. Similarly, correctly formatting the document in this manner also retains the metadata and other important characteristics (i.e. embedded fonts, keywords, title) in the final .pdf file. While many scientists and researchers do write papers in LaTeX, it is more of a document preparation system, not a traditional word processor. Therefore, it is important to have your paper almost finished prior to beginning to format it into LaTeX. If you are not familiar with LaTeX, you may wish to allow yourself a few days to become familiar with the process and to format your paper. These instructions seek to outline the overall process and are not intended as a substitute for you spending the necessary time to become familiar with the formatting applications mentioned below.
Links to the requisite applications are included in the discussion below.

You will need the following prior to beginning the formatting process:  

1. The ACM Master Article Template for LaTeX. The zip file can be found at the following url: https://www.acm.org/publications/proceedings-template. Then download the LaTex (Version 1.48) zip file.

a. This file includes the sigconf format files and several acm formatting guides that may be helpful.
b. You will need to extract the entire zip file onto your computer. You should then have a folder titled acmart-master when the zip file is extracted correctly.
c. The acmart-master folder should contain many files including sample-sigconf.pdf and sample-sigconf.tex.
d. Make a copy of the acmart-master folder and rename it as acmart-master2. This is so as you edit the formatting template files, you will still have the original files to examine if you need them.  

2. A LaTeX editor program. We recommend TeXstudio although there are other editors/compilers. TeXstudio is available for MS Windows, Mac, and Linux and can be downloaded at https://www.texstudio.org/#download.  

a. Download and install TeXstudio on your computer.  
b. Run the TeXstudio application.  
c. Note: TeXstudio a fairly robust LaTeX editor and compiler. See the “Help Menu” for the user manual to cover any items not covered here.
d. After running the TeXstudio application, you should see the following window.

From the TeXstudio File menu, go to Open and browse to the acmart-master folder that you created earlier. Open this folder and then select and open the sample.sigconf.tex file. You should have something similar to the following:

The sample.sigconf.tex file should open a syntax window. The “Structure” window on the left indicates what file or files are available for editing (LaTeX files may have embedded files).  Now, in the “Structure” window, right mouse button on the sample-sigconf.tex file and select “Open All Related Documents” from the popup window. You will notice that all embedded related files such as the samplebody-conf.tex files are opened. You can move between these files substituting the content from your paper with the example content. If you do not see the .pdf file (output file), click on “View” under the “Tools” menu.  Make sure to “Save All” as you proceed or your editing may be lost.  The green arrows in the editor’s top menu allow you to compile any of your changes to the structure or content of the template files. These changes can then be viewed in the resulting .pdf file. Be careful to not indiscriminately delete syntax because the template may use the same information in multiple places. It is better to edit and format you document in a step-by-step fashion.

Be careful to remove or retain aspects of the LaTeX file depending on your paper’s content. If you do not have components of the sample files in your paper, then do not include them in your final document. The following additional information should be considered when preparing your paper for the submission to Easychair:
1. Leave out the authors’ names and affiliation information on the initial submission. All submissions will undergo a blind peer-review process, so no identifying information should be in the document. If your paper is accepted, you will put this information in the camera-ready version.
2. Do not include “Extended Abstract” at the top of your document as in the example .pdf.
3. Choose CCS Concepts for your paper from the ACM too at https://dl.acm.org/ccs/ccs.cfm.
4. The following syntax has information for this year’s conference. It can replace the information in the .tex file for now.

% DOI
\acmDOI{}

% ISBN
\acmISBN{}

%Conference
\acmConference[dg.o'18]{19th Annual International Conference on Digital Government Research}{June 2018}{Delft, Nl}
\acmYear{2018}
\copyrightyear{2018}

\acmArticle{4}
\acmPrice{15.00}
\editor{Anneke Zuiderwijk}
\editor{Charles C. Hinnant}

 

5. Move carefully between your paper and the .pdf file until you have finished copying and pasting the content into the .tex files.  Make sure that you have saved the main .tex files and any associated files. You may find these important later if your submission is accepted and you need to reedit or reformat your submission.
6. When you are finished, make sure to read your final .pdf file carefully and make sure that you have finished all editing.
7. The final .pdf file should have the correct information (i.e. Title, keywords, etc.) and all fonts should be embedded in the .pdf’s properties.
8. Rename your .pdf file using the authors’ last name as the file name (i.e. Hinnant.pdf). Then upload the final .pdf file into Easychair.

We also need to point out that all submissions should not exceed page length limits. Page limits are inclusive of all document content (copyright/permissions block, references, etc.) and are as follows:

• Research papers (maximum of 10 pages)
• Management, Case Study, or Policy papers (maximum of 6 pages)
• Panel descriptions (maximum of 4 pages)
• Posters (maximum of 2 pages)
• System demonstrations (maximum of 2 pages)
• Pre-Conference tutorial proposals (maximum of 2 pages)
• Pre-Conference workshop proposals (maximum of 2 pages)

 

Please make sure that you carefully edit your submission prior to uploading it to Easychair. We will attempt to answer questions about general formatting issues. However, we will not be able to assist with technical or software-related issues.  
Best regards,

Anneke Zuiderwijk (A.M.G.Zuiderwijk-vanEijk@tudelft.nl)

Chris Hinnant (chinnant@fsu.edu)